Your Pilates Studio Christmas Closure Checklist

Dec 18, 2023

With the holiday season just around the corner, it's time to start thinking about your business's Christmas closure. Taking the time to properly plan and prepare for your closure can help ensure a smooth transition into the new year. Here's a handy checklist to guide you through the process.

1. Inform your staff

Your staff should be the first to know of any closures etc so they can plan their holidays. They should also be made aware of any changes you are planning on making to the timetable and their shifts.

2. Inform Your Customers

 This can be done through email newsletters, text messages, social media posts, or even a pop- up banner on your website. Let them know when you'll be closed and when you'll be reopening, so they can plan accordingly.

3. Update your booking Site

Ensure you have set your booking site to show as closed for the dates you intend to be away. If possible put a notice up the top of the site. Place an memberships or auto-payments on hold for whilst you are closed.

4. Set Up an Out-of-Office Message

Make sure to set up an out-of-office message for your email and voicemail. This will let anyone trying to contact you know that you're currently closed and when they can expect a response.

5. Reconcile your accounts

Go through the year and invoice for any oustanding accounts to start the New Year fresh.

6. Backup Your Data

Ensure that all your important data is backed up before you close. This includes customer information, financial records, and any other crucial data. Store the backups in a secure location to protect against any unforeseen events.

7. Review and Update Your Website

Take the time to review and update your website before your closure. Remove any outdated information, update your contact details if necessary, and consider adding information about how they can join your services in the New Year.

website update

8. Set Goals and Plan for the New Year

As you prepare to close for the holidays, it's a great time to reflect on the past year and set goals for the new year. Take the opportunity to plan out your marketing strategies, and any other initiatives you have in mind.

9. Prepare and schedule your socials

Prepare and schedule your socials so that you can take your mind off this part of your business for a few weeks.

10. Deep Clean and Secure Your Premises

Before you close for the holidays, give your studio a deep clean so that it only needs to be wiped over when you re-open. Ensure you water any plants and take ones home if you're unable to pop in during the break. Check all the equipment is in working order so that you can arrange for any maintenace before re-opening.  Secure your premises. 

11. Enjoy the Break!

Finally, remember to take some time for yourself and enjoy the break. The holiday season is a time for rest and rejuvenation, so make sure to recharge your batteries and come back in the new year ready to tackle new challenges and achieve even greater success.